Support   1.800.840.9152   |   Sales   1.801.383.0388   |   OneTouch Login

How to Integrate Dental Billing with Your Dental PMS

Dental PMS

You have decided to integrate your dental billing into the dental practice management software (PMS), but what should you choose? There are multiple options, each with different characteristics, support levels, and functionalities. 

Whether you operate a single dental practice office or manage multiple premises, you need to optimize your success by making the right choice for your dental practice software the first time. But purchasing and integrating the right PMS for a dental clinic is not an easy task. Software vendors offer multiple choices and packages that can be more confusing than helpful. No matter how comprehensive any software package can be, the ability to integrate seamlessly with the dental application program is critical. You don’t want to purchase a product that your staff will struggle to use. 

Read on to learn you can integrate your dental billing with dental practice management software.

How to Determine the Right Dental Management Software for Your Practice

The purpose of your dental management software is to create a flawless and efficient practice management system. You don’t want software that will involve costly training and change of your office applications to align with the new software. Here are things to consider before integrating your software:

User Experience

Most dental software in the market nowadays can handle any size of practice you may have. Whether you run a single office practice or multiple locations, there is a solution for any size. Each software has endless features, so it is all about user experience. Is your billing team equipped with sufficient knowledge to handle the latest technology? Do you want software with multiple features, including digital imaging, clinical chart, and patient chart? 

Finding software your team will handle efficiently is the number one key to successful integration. But, with advancements in each software produced, your team may not be conversant with every aspect of the dental management software. 

In that case, most software vendors offer short training programs to allow teams to connect well with the software. This can help reduce workers’ frustration when dealing with the software. It also enables your team to gain more knowledge about the latest development in the field.

The Type of Software You Want

There are two major options for dental MPS in the market—server-based software and cloud-based software.

The server-based software is a convenient and secure management software that allows efficient billing and other software management requirements. Many organizations consider it a secure option that only requires downloading using a server. But, this can be costly and may need considerable IT guidance. If your staff lacks the required skills, this option may pose significant challenges to your practice.

Many organizations are moving toward cloud-based dental PMS. This software provides remote access via the internet. When integrating PMS in multiple jurisdictions, cloud-based software gives you remote access and promotes efficiency. However, if the software servers or internet is down, it can cause problems for your PMS.

Dental Billing

How to Determine the Right Dental Management Software for Your Practice

The purpose of your dental management software is to create a flawless and efficient practice management system. You don’t want software that will involve costly training and change of your office applications to align with the new software. Here are things to consider before integrating your software:

User Experience

Most dental software in the market nowadays can handle any size of practice you may have. Whether you run a single office practice or multiple locations, there is a solution for any size. Each software has endless features, so it is all about user experience. Is your billing team equipped with sufficient knowledge to handle the latest technology? Do you want software with multiple features, including digital imaging, clinical chart, and patient chart? 

Finding software your team will handle efficiently is the number one key to successful integration. But, with advancements in each software produced, your team may not be conversant with every aspect of the dental management software. 

In that case, most software vendors offer short training programs to allow teams to connect well with the software. This can help reduce workers’ frustration when dealing with the software. It also enables your team to gain more knowledge about the latest development in the field.

The Type of Software You Want

There are two major options for dental MPS in the market—server-based software and cloud-based software.

The server-based software is a convenient and secure management software that allows efficient billing and other software management requirements. Many organizations consider it a secure option that only requires downloading using a server. But, this can be costly and may need considerable IT guidance. If your staff lacks the required skills, this option may pose significant challenges to your practice.

Many organizations are moving toward cloud-based dental PMS. This software provides remote access via the internet. When integrating PMS in multiple jurisdictions, cloud-based software gives you remote access and promotes efficiency. However, if the software servers or internet is down, it can cause problems for your PMS.

Dental Claims Processing

Tips for Selecting the Best Dental PMS

Let’s face it. Choosing the best PMS to align with your dental billing can be daunting. The many options and challenges in the installation process can be overwhelming. But don’t worry. When you have the right guidance, getting the best software shouldn’t be difficult. Consider the following tips when selecting software to integrate with your dental billing system. 

Functionality

Your primary objective as a dental practitioner is to offer the best experience to your clients. And efficient functionality of your dental practice management solution is critical to helping you promote efficiency. Think about the challenges you experienced with the current system. If the system’s functionality hinders you from offering optimum services, you need a better one to integrate all your systems effectively. 

Consider features you want to implement in your dental PMS solution and which areas will be more effective when you move digital. Asking your billing team what features they would like to have in the new system can help you narrow down to specific functions important to your organization. 

Generating Reports

Organizations that don’t consider analytics about where they are in the market risk higher chances of failing. Although reporting and analytics are after-thoughts for many dental practitioners, the same case may apply to your organization. But what’s the point if you don’t bother knowing where you stand in the market? Analytics help you understand whether your practice is growing as anticipated. 

With that said, you need to observe your trend, including billing, patient retention, revenues, denied, and insurance claims. This is the only way to understand your practice’s progress and plan for the future. 

A good dental PMS should automate your practice, providing a seamless process of obtaining essential data and producing reports. This allows you to get the information you need about the billing process and the general operations of your dental practice. Your PMS must be able to produce multiple reports, present, filter, and deliver necessary data to relevant departments. 

Secure Cloud Storage

Successful integration includes safety for your organization’s data. Your organization’s information safety should be a priority when purchasing a cloud-based dental PMS. Where and who is responsible for your data storage? You must ensure that your data host is reliable and trustworthy. A critical review of the vendors’ cyber security measures and the history of breaches is an important consideration. Purchase software only after ensuring that your data is safe from corruption. 

Technical Support

The billing system is a crucial part of your practice. Errors in the billing process could halt operations in your organization—insurance companies are often keen on minimal mistakes in billing to deny reimbursement. 

Before integrating a new dental PMS, ensure you have an effective technical team with sufficient knowledge of the software. If not, what resources do you have for training? What is the additional cost associated with training? You don’t want to leave any stone unturned—being thorough with your technical team is the only way to ensure seamless integration and implementation. 

Relevant assistance for your team should be available, including video guidance on the screen with the product itself. Taking the vendors’ guidance can help.

Send Claims in Real-Time and Get Paid with Apex EDI

Integrating your dental billing with PMS shouldn’t be difficult. However, you need professional vendors who understand dental billing substantially. An experienced software vendor will ensure your data safety, provide a seamless product and facilitate consistent software updates for your product. You don’t want a product that will force a higher technical team to provide updates. A reliable vendor like Apex EDI offers such services. 

At Apex EDI, we are the ideal clearing house for dental claim management. We let you worry about providing patient care while we handle your claims the best we can. We ensure you get paid for your services as soon as possible. 

Contact us to start service. 

Share on Social!

Share on facebook
Share on twitter
Share on linkedin
Share on email
Apex EDI, Inc.
556 E Technology Ave
Orem, Utah 84097
Support: (800) 840-9152
Sales: (801) 383-0388
Fax #: (801) 642-0333
 
Follow Us

Start saving time and money today. Let us show you with a personalized demonstration how APEX EDI can benefit your practice.